Privacy Policy

Application: Novus

Company: BPI Partners B.V.

1. Introduction

BPI Partners B.V. ("we," "us," or "our") operates the Novus application (the "App"). This Privacy Policy explains how we handle information when you use our App.

Novus is designed primarily for planning and leave registration purposes within BPI Partners B.V.

2. Data Collection

Novus operates with a minimal data collection approach:

2.1 Authentication Data

To access the App, users must authenticate using login credentials. This authentication data is used solely for access control purposes and to ensure that only authorized personnel can access the planning and leave registration features.

2.2 Planning and Leave Data

The App processes planning and leave registration information necessary for its core functionality. This includes:

• Scheduling and planning information
• Leave registration and management
• Internal workforce planning data

3. Data Usage

Any data processed through Novus is used exclusively for:

• Facilitating planning activities within the organization
• Managing and processing leave requests
• Internal workforce management and coordination
• Ensuring proper resource allocation and scheduling

4. Data Sharing

BPI Partners B.V. maintains a strict data privacy policy:

• No Third-Party Sharing: We do not share any data processed through Novus with third parties.
• Internal Use Only: All data remains within BPI Partners B.V. and is used solely for internal business operations.
• No External Transfers: Data is not transferred to external organizations or service providers.

5. Data Security

BPI Partners B.V. implements appropriate technical and organizational measures to protect data processed through Novus, including:

• Secure authentication mechanisms
• Access controls to ensure only authorized personnel can access the system
• Encryption of data in transit
• Regular security assessments

6. Data Retention

Data is retained only for as long as necessary to fulfill the purposes for which it was collected, including compliance with legal, accounting, or reporting requirements. Specific retention periods are determined based on the type of data and applicable legal requirements.

7. Your Rights

Under applicable data protection laws, you may have the following rights regarding your personal data:

• Right of Access: You may request access to the personal data we hold about you.
• Right to Rectification: You may request correction of inaccurate or incomplete data.
• Right to Erasure: You may request deletion of your personal data under certain circumstances.
• Right to Restrict Processing: You may request restriction of processing of your personal data.
• Right to Data Portability: You may request a copy of your data in a structured, commonly used format.

8. Contact Information

9. Changes to This Privacy Policy

BPI Partners B.V. may update this Privacy Policy from time to time. We will notify users of any material changes by posting the new Privacy Policy in the App and updating the effective date. Your continued use of the App after such changes constitutes your acceptance of the updated Privacy Policy.

10. Consent

By using Novus, you consent to this Privacy Policy and agree to the processing of data in accordance with its terms.